When something changes

Move your company records

A company keeps its registers and records at its registered office unless it has an inspection address (a SAIL) on the register. Form AD03 tells Companies House which records are now kept at the SAIL, and form AD04 which have moved back to the registered office. Tell Companies House within 14 days of the move. There is no government fee.

Move your company records £14.40 all in · free to prepare

Prepared for you, checked by you
Pay only when you’ve checked it
Not HMRC or Companies House

How it works, start to finish

Fileyear doesYou doHappens automatically

The change happensA resignation, a new director, a move
Fileyear prepares AD03 or AD04Checked against the register
You approveWithin 14 days of the move. Sent to Companies House through Fileyear, with your approval, using your company’s own logins
Register updatedUsually within a day

What’s included

Fileyear does

Form AD03 or AD04, filled in and checked
A check that the inspection address is on the register

You do

Say which records moved, and where
Sent to Companies House through Fileyear, with your approval, using your company’s own logins

You’ll needCompany authentication code

How it works

Choose where they went
To the inspection address, or back to the registered office.
Tick the records
Each record that moved.
Submit
Within 14 days of the move.

The rules

The rules
Rule	Detail
Forms	AD03 to the inspection address, AD04 back to the registered office
First	The inspection address must be on the register (form AD02)
Deadline	Within 14 days of the move
Government fee	None

Questions directors ask

Which records can move?

The register of members, directors’ service contracts and indemnities, records of resolutions and meetings, the register of debenture holders, copies of the instruments creating charges, and the documents about the company buying back its own shares.

What about the registers of directors and people with significant control?

Companies House’s electronic form doesn’t list them, so Fileyear can’t move them. Use Companies House’s own service for those.

How do I stop using the inspection address?

Choose back to the registered office and tick every record kept at the inspection address. Companies House confirmed (5 November 2026) that this is how a company stops using its inspection address: move its records back to the registered office with form AD04. To use a different inspection address instead, file the new one (form AD02).

Guides for this filing

Where your company’s registers are kept, and telling Companies House when they moveWhich records a company still keeps itself, where they must be open for inspection, and the 14 days to tell Companies House when they move to or from your SAIL.Checked 5 November 2026

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